Small-scale Partnerships

1.   Eligible countries: as described in the Call document.

EU Member States participate fully in all actions of the Erasmus+ Programme. In addition, in accordance with article 19 of the Erasmus+ Regulation, the following third countries are associated to the programme:

• members of the European Free Trade Association (EFTA) which are members of the European Economic Area (EEA): Norway, Iceland, Liechtenstein;
• acceding countries, candidate countries and potential candidates: Republic of North Macedonia, Republic of Turkey and Republic of Serbia;

The EU Member States and the above mentioned third countries associated to the programme will be hereafter called “EU Member States and third countries associated to the Programme”. In addition, in accordance with article 20 of the Regulation, legal entities from third countries non-associated to the Programme can be eligible in Erasmus+ actions in duly justified cases and in the Union interest (hereafter called “third countries not associated to the Programme”).

2.   Eligibility and admissibility conditions: as described in the Call document.

Who can apply:

Any participating organisation established in an EU Member State or third country associated to the Programme can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Which types of organisations are eligible to participate in the project:

Any public or private organisation, established in an EU Member State or third country associated to the Programme (see section "Eligible Countries" in Part A of this Guide) can participate in a Small-scale Partnership.

Irrespective of the field impacted by the project, Small-scale Partnerships are open to any type of organisation active in any field of education, training, youth, sport or other socio-economic sectors as well as to organisations carrying out activities that are transversal to different fields (e.g. local, regional and national authorities, recognition and validation centres, chambers of commerce, trade organisations, guidance centres, cultural and sport organisations).

Depending on the priority and the objectives addressed by the project, Small-scale Partnerships should involve the most appropriate and diverse range of partners in order to benefit from their different experiences, profiles and specific expertise.

Number and profile of participating organisations: 

A Small-scale Partnership is transnational and involves minimum two organisations from two different EU Member States or third countries associated to the Programme.

There is no maximum number of participating organisations in one partnership.

All participating organisations must be identified at the time of applying for a grant.

Priorities addressed: 

To be considered for funding, Small-scale Partnerships must address either:

·         at least one horizontal priority and/or

·         at least one specific priority relevant to the field of sport.

For projects in the field of sport only one priority (horizontal or specific) can be addressed.

Venue of the activities: 

All the activities of a Small-scale Partnership must take place in the countries of the organisations participating in the project.

In addition, if duly justified in relation to the objectives or implementation of the project, activities can also take place at the seat of an Institution of the European Union, even if in the project there are no participating organisations from the country that hosts the Institution.

Duration of the project: 

 Between 6 and 24 months.

The duration has to be chosen at application stage, based on the objectives of the project and on the type of activities planned over time.

In exceptional cases, the duration of a Small-scale Partnership may be extended, upon request of the beneficiary and with the agreement of the National or Executive Agency. In this case, the total grant will not change.

Admissibility conditions
:

Applications must be sent no later than the deadline for submitting applications as indicated in the call.

The applications must be readable and accessible.

Applications must be complete containing all parts and mandatory annexes. Only clerical errors can be corrected after the submission deadline upon request of the managing agency for duly justified cases.

For actions managed by the Executive Agency, applications must be submitted electronically via the Funding & Tenders Portal Electronic Submission System: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home. Applications (including annexes and supporting documents) must be submitted using the forms provided in the Submission System.

Proposals must be complete and contain all the requested information and all required annexes and supporting documents:

- Application Form Part A - contains administrative information about the participants (future coordinator, beneficiaries and affiliated entities) and the summarised budget for the project (to be filled in directly online)

-  Application Form Part B - contains the technical description of the project (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded)

-  Application Form Part C (to be filled in directly online, if any) containing additional project data

- The Detailed Budget Table (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded)

What are the funding rules:

The proposed funding model consists of a menu of two possible lump sums, corresponding to the total grant amount for the project. Applicants will choose between the two pre-defined amounts according to the activities they want to undertake and the results they want to achieve:

Single lump sum amounts:

·        30 000 EUR

·        60 000 EUR

When planning their projects, the applicant organisations - together with their project partners - will need to choose the single lump sum amount more appropriate to cover the costs of their projects, based on their needs and objectives. If the project is selected for funding, the requested lump sum amount becomes the overall grant amount.

3.   Evaluation

Evaluation criteria, scoring, threshold and process are described in the Call document.

1. Relevance - maximum score 30 points: 

The extent to which:

·         the project proposal is relevant to the objectives and the priorities of the Action. In addition the proposal will be considered as highly relevant if it addresses the priority "inclusion and diversity";

• the proposal is relevant for the respect and promotion of shared EU values, such as respect for human dignity, freedom, democracy, equality, the rule of law and respect for human rights, as well as fighting any sort of discrimination

·         the profile, experience and activities of the participating organisations are relevant for the field of the application;

·         the proposal brings added value at EU level by building capacity of organisations to engage in cross-border cooperation and networking.

2. Quality of the project design and implementation - maximum score 30 points

The extent to which:

·         the project objectives are clearly defined, realistic and address the needs and goals of the participating organisations and the needs of their target groups;

·         the activities are designed in an accessible and inclusive way and are open to people with fewer opportunities.

·         the proposed methodology is clear, adequate and feasible:
- the project work plan is clear, complete and effective, including appropriate phases for preparation, implementation and sharing project results;
- the project is cost-effective and allocates appropriate resources to each activity;

·         the project incorporates the use of digital tools and learning methods to complement their physical activities, and to improve the cooperation with partner organisations
o If applicable: the extent to which the project makes use of Erasmus+ online platforms (European School Education Platform, EPALE, European Youth Portal, EU Youth Strategy Platform) as tools for preparation, implementation and follow-up of the project activities.

·         The project is designed in an eco-friendly way and incorporates green practices in different project phases.

3. Quality of the partnership and the cooperation arrangements - maximum score 20 points : 

The extent to which:

·         the project involves an appropriate mix of participating organisations in terms of profile.;

·         the project involves newcomers and less experienced organisations to the Action;

·         the proposed allocation of tasks demonstrates the commitment and active contribution of all participating organisations;

·         the proposal includes effective mechanisms for coordination and communication between the participating organisations.

4. Impact - maximum score 20 points:

The extent to which:

·         the project proposal includes concrete and logical steps to integrate the project results in the regular work of participating organisation;

·         the project has the potential to positively impact its participants and participating organisations, as well as the wider community;

·         the project proposal includes an appropriate way to evaluate the project outcomes;

·         the project proposal includes concrete and effective steps to make the results of the project known within the participating organisations, to share the results with other organisations and the public, and to publicly acknowledge the European Union funding.

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum score points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "quality of the project design and implementation"; 10 points for the categories "quality of the partnership and the cooperation arrangements" and "impact"). In cases where two or more applications have received the same total score (ex aequo cases), priority will be given to highest scores for "relevance of the project" and then “impact”.

4.   Indicative timetable for evaluation and grant agreement: as described in the Call document.

Publication of the call:                                    28 November 2023

Deadline for submitting applications:             05 March  2023 17:00 (Brussels Time)

Indicative timeline for notification of the grant award decision and signature of the grant agreement:

The notification of the award decision will take place, indicatively, 6 months after the submission deadline and the signature of the grant agreement will take place, indicatively, 9 months from the submission deadline.