Erasmus+ Virtual Exchanges in Western Balkans
ERASMUS Lump Sum Grants
Basic Information
- Identifier
- ERASMUS-EDU-2025-VIRT-EXCH-WB
- Programme
- Erasmus+ Virtual Exchanges
- Programme Period
- 2021 - 2027
- Status
- Closed (31094503)
- Opening Date
- December 5, 2024
- Deadline
- April 30, 2025
- Deadline Model
- single-stage
- Budget
- €1,000,000
- Min Grant Amount
- –
- Max Grant Amount
- –
- Expected Number of Grants
- –
- Keywords
- ERASMUS-EDU-2025-VIRT-EXCH-WBERASMUS-EDU-2025-VIRT-EXCH
Description
ERASMUS+ VIRTUAL EXCHANGES
Virtual exchanges projects consist of online people-to-people activities that promote intercultural dialogue and soft skills development. They make it possible for every young person to access high-quality international and cross-cultural education without physical mobility. While virtual debating or training does not fully replace the benefits of physical mobility, participants in virtual exchanges ought to reap some of the benefits of the international educational experience. Digital platforms represent a valuable tool in partially answering the global constraints on mobility caused by the COVID-19 pandemic. Virtual exchanges also help spreading European values. Moreover, in some cases, virtual exchanges can give ideas and prepare the ground for future physical exchanges not funded under this action.
Virtual exchanges in higher education and youth take place in small groups and are always moderated by a trained facilitator. They should be easily integrated into youth (non-formal education) projects or higher education courses. Virtual exchanges can draw participants from both sectors, even if, depending on specific projects, they could involve participants from either only one of them or from both. All projects under this call will involve organisations and participants coming from both EU Member States and third countries associated to the Programme, and third countries not associated to the Programme in eligible regions.
OBJECTIVES OF THE ACTION
The action will aim to:
- encourage intercultural dialogue with third countries not associated to the Programme and increase tolerance through online people-to-people interactions, building on digital, youth-friendly technologies;
- promote various types of virtual exchanges as a complement to Erasmus+ physical mobility, allowing more young people to benefit from intercultural and international experience;
- enhance critical thinking and media literacy, particularly in the use of internet and social media, such as to counter discrimination, indoctrination, polarization and violent radicalisation;
- foster the digital and soft skills1 development of students, young people and youth workers2 , including the practice of foreign languages and teamwork, notably to enhance employability;
- promote citizenship and the common values of freedom, tolerance and non-discrimination through education;
- strengthen the youth dimension in the relations of the EU with third countries.
THEMATIC AREAS / SPECIFIC OBJECTIVES
The virtual exchanges should be organised in one or more of the following thematic areas, which correspond to the priorities of the Erasmus+ Programme:
- Inclusion and diversity;
- Digital transformation;
- Environment and fight against climate change;
- Participation in democratic life, common values and civic engagement.
Within this broad framework, since virtual exchanges are a bottom-up initiative, participating organisations are free to choose the topics on which they will focus, but proposals must demonstrate their expected impact in relation to one or more of the objectives mentioned above. Gender aspects should be taken into account as needed, depending on the projects’ scope and themes (e.g. by introducing gender sensitivity aspects in the trainings). Special attention needs to be given to the inclusion of socially and economically vulnerable people and persons unable to apply for physical mobility.
Further information can be found on the dedicated page of the Programme Guide (erasmus-plus.ec.europa.eu/erasmus-programme-guide), please check the latest version for 2025.
1 Soft skills include the ability to think critically, be curious and creative, to take initiative, to solve problems and work collaboratively, to be able to communicate efficiently in a multicultural and interdisciplinary environment, to be able to adapt to context and to cope with stress and uncertainty. These skills are part of the key competences, as outlined in the Council Recommendation on Key Competences for Lifelong Learning (OJ C 189/1 of 4.6.2018).
2 Youth workers are professional or volunteers involved in non-formal learning who support young people in their personal socio-educational and professional development.
Eligibility & Conditions
Conditions
1. Admissibility Conditions: Proposal page limit and layout
Described in the ERASMUS+ Programme Guide 2025.
Proposal page limits and layout:
Page limit for the Part B of the Application Form (Technical Description) is 70 pages.
Layout as described in the Important Notice of the Part B Technical Description of the Application Form.
2. Eligible Countries
Described in the ERASMUS+ Programme Guide 2025.
3. Other Eligible Conditions
Described in the ERASMUS+ Programme Guide 2025.
4. Financial and operational capacity and exclusion
Described in the ERASMUS+ Programme Guide 2025.
5a. Evaluation and award: Submission and evaluation processes
Described in the ERASMUS+ Programme Guide 2025.
5b. Evaluation and award: Award criteria, scoring and thresholds
Evaluation criteria, scoring, threshold and process are described in the ERASMUS+ Programme Guide 2025.
5c. Evaluation and award: Indicative timeline for evaluation and grant agreement
Described in the ERASMUS+ Programme Guide 2025.
Publication of the call: November 28, 2024.
Deadline for submitting applications: April 29, 2025, 17:00 (Brussels time)
Evaluation period: May-October 2025
Information to applicants: October 2025
Signature of grant agreement: January 2026
6. Legal and financial set-up of the grants
n/a
Call document and annexes:
Application form templates
Standard application form (ERASMUS BB and LSII)
Detailed budget table (ERASMUS LSII)
Guidance
Model Grant Agreements (MGA)
Additional documents:
Support & Resources
For help related to this call, please contact [email protected]
Funding & Tenders Portal FAQ – Submission of proposals.
IT Helpdesk – Contact the IT helpdesk for questions such as forgotten passwords, access rights and roles, technical aspects of submission of proposals, etc.
Online Manual – Step-by-step online guide through the Portal processes from proposal preparation and evaluation to reporting on your ongoing project. Valid for all 2021-2027 programmes.
Latest Updates
FLASH EVALUATION RESULTS
Published: 05.12.2024
Deadline: 30.04.2025
Available budget:
Western Balkans (Region 1) - 1.000.000 €
Neighbourhood East (Region 2) - 2.468.247 €
South-Mediterranean countries (Region 3) - 1.613.751 €
Sub-Saharan Africa (Region 9) - 3.417.084 €
Total indicative budget - 8 500 000 €
The results of the evaluation for each topic are as follows:
ERASMUS-EDU-2025-VIRT-EXCH-WB | ERASMUS-EDU-2025-VIRT-EXCH-NE | ERASMUS-EDU-2025-VIRT-EXCH-SMC | ERASMUS-EDU-2025-VIRT-EXCH-SSA | |
Number of proposals submitted (including proposals transferred from or to other calls) | 88 | 59 | 65 | 122 |
Number of inadmissible proposals | 0 | 2 | 1 | 1 |
Number of ineligible proposals | 15 | 8 | 7 | 9 |
Number of above-threshold proposals | 59 | 37 | 40 | 85 |
Total budget requested for above-threshold proposals | 21,111,154 € | 14,150,059 € | 14,909,969 € | 33,711,799 € |
Number of proposals retained for funding | 3 | 5 | 5 | 7 |
Number of proposals in the reserve list | 1 | 3 | 1 | 2 |
Funding threshold | 88 points | 80 points | 81 points | 83 points |
We recently informed the applicants about the evaluation results for their proposals.
For questions, please contact [email protected]
Erasmus+ Virtual Exchanges 2025 - budgetary envelope for different regions:
Western Balkans (Region 1) - 1.000.000 €
Neighbourhood East (Region 2) - 2.468.247 €
South-Mediterranean countries (Region 3) - 1.613.751 €
Sub-Saharan Africa (Region 9) - 3.417.084 €
Total indicative budget - 8 500 000 €
Call ERASMUS-EDU-2025-VIRT-EXCH has closed on 30.04.2025
335 proposals have been submitted.
The breakdown per topic is:
- ERASMUS-EDU-2025-VIRT-EXCH-WB: 88
- ERASMUS-EDU-2025-VIRT-EXCH-NE: 58
- ERASMUS-EDU-2025-VIRT-EXCH-SMC: 66
- ERASMUS-EDU-2025-VIRT-EXCH-SSA: 121
Evaluation results are expected to be communicated in October 2025.
Please note that due to the electricity blackout that affected Spain, Portugal and Southern France yesterday, the deadline for submission for ERASMUS-EDU-2025-VIRT-EXCH has been postponed to 30 April 2025 17:00:00 Brussels local time.
Please note that the deadline for addressing queries related to the ERASMUS-EDU-2025-VIRT-EXCH call for proposals to the functional mailbox ([email protected]) is Friday 18 April 2025.